East Anglian OES Club
Rules and Constitution of the East Anglian OES Club
The name of the Club shall be 'THE EAST ANGLIAN OLD ENGLISH SHEEPDOG CLUB' (Hereinafter referred to as 'The Club').
(a) To encourage the beginner in Welfare, Training, Showing and Breeding.
(b) To maintain the Breed in accordance with the Standard approved by the Kennel Club.
(c) To achieve the above aims thorugh the offer of prizes and other means at the discretion of the committee.
(d) To hold regular meetings, rallies and matches etc. at intervals.
3. OFFICERS AND COMMITTEE
(a) The Club shall consist of an unlimited number of Members, Joint Members and Junior Members, whose names & addresses shall be kept by the Secretary. Joint Members, who shall jointly be entitled to the full privileges of membership, shall be two members of a family or two persons who exhibit in partnership. Junior Members shall be entitled to the privileges of membership except that they shall not vote at meetings, hold office or be on the committee. Junior Members must be under 16 (sixteen) years of age.
(b) There shall be officers of the Club who shall be members and shall consist of: PATRON, PRESIDENT / VICE PRESIDENTS, HONORARY SECRETARY, HONORARY TREASURER.
(c) The affairs of the Club shall be managed by a committee of up to 12 (twelve) members, who shall be elected in accordance with rule 6. The President shall be. ipso facto, an additional member of the committee and shall have a vote.
(d) The Patron, President and Vice Presidents shall be elected in accordance with rule 5.
(e) The Honorary Secretary and Honorary Treasurer who shall be granted honorariums (the amounts to be at the discretion of the committee), shall be elected in accordance with rule 5. They shall attend all committee and Club meetings as instructed from time to time. The Honorary Secretary and Honorary Teeasurer does not in itself make the holders members of the committee, but this proviso does not preclude an elected member of the standing committee from serving as Honorary Secretary or Honorary Treasurer if so elected.
(f) Honorary Veterinary Surgeons and Auditors shall be nominated by the committee, such nominations to be submitted to a vote of members present at the Annual General Meeting or Special General Meeting for acceptance. They need not necessarily be members of the Club.
(g) The committee shall have the power to appoint Honorary Assistant Secretary at their discretion.
(h) The committee shall have the power to grant Honorary Life Membership of the Club at their discretion.
(i) Meetings of the committee shall be held as often as deemed necessary, but at least every 3 (three) months.
(j) No person whilst an undisclosed bankrupt may serve on the committee or hold any other office or appointment within a Kennel Club Registered Society.
(a) The amount of subscriptions shall be such amount as agreed by members in General Meeting and notified to the Kennel Club. New members shall pay the subscription as set.
(b) The liability of a member ends with the yearly subscription. No one shall be entitled to the privileges of membership unless the subscription has been paid for the current year.
(c) Should any member fail to pay the annual subscription by the 1st of January then the committee shall have the power to erase his or her name from the list of members.
5. ELECTION OF OFFICERS
(a) PATRON. The Patron who shall hold office from the conclusion of the Annual General Meeting or Special General Meeting at which elected to the conclusion of the Annual General Meeting next following, shall be nominated by the committee, such nominations submitted to a vote of members for acceptance.
(b) PRESDIENT. The President who shall hold office from the conclusion of the Annual General Meeting or Special General Meeting at which elected to the conclusion of the Annual General Meeting next following; shall be open to postal ballot by members, and shall be chosen from the existing President and the list of Vice Presidents holding office during the current year, providing he or she is willing to serve in this capacity.
(c) VICE PRESIDENTS. The Vice Presidents who shall hold office from the conclusion of the Annual General Meeting or Special General Meeting at which elected to the conclusion of the Annual General Meeting following, shall be nominated by the committee, such nomination to be submitted to a vote of members present for acceptance, nominated vice presidents having signified in writing their willingness to stand for office.
(d) HONORARY SECRETARY. The Honorary Secretary who shall hold office from the conclusion of the Annual General Meeting or Special General Meeting at which elected to the conclusion of the Annual General Meeting next following, shall be nominated by the committee, such nominations to be submitted to a vote of members present for acceptance.
(e) HONORARY TREASURER. The Honorary Treasurer who shall hold office from the conclusion of the Annual General Meeting or Special General Meeting at which elected to the conclusion of the Annual General Meeting next following, shall be nominated by the committee, such nominations to be submitted to a vote of members present for acceptance.
6. ELECTION OF COMMITTEE
(a) Only members living in the Norfolk, Suffolk, Essex, Bedfordshire, Cambridgeshire, South Lincolnshire, East Hertfordshire or Northamptonshire regions may be elected as officers of the Club.
(b) Members nominated and elected on to the committee shall not serve or be elected to any other Old English Sheepdog Breed Club committee.
(c) The committee comprising up to 12 (twelve) members shall hold office from the conclusion of the Annual General Meeting or Special General Meeting at which elected to the conclusion of the Annual General Meeting next following, shall be elected by a vote of the members cast by postal ballot, the result of which shall be sent by the appointed scrutineers in a special envelope which shall be opened by the Chairman at the Annual General Meeting or Special General Meeting of the Club. At least 30 (thirty) days prior to the meeting the members shall be sent a request to submit nominations for candidates for the committee for the ensuing year or period. Any member who has been in membership of the Club for at least 1 (one) year may be nominated either by himself / herself or by another member. These nominations must be in the hands of the Secretary at least 21 (twenty one) days prior to the meeting. The existing members of the committee shall, if willing, be eligible for re-election without nomination. If the number of nominees, together with those of the retiring committee who are willing to stand agian, shall exceed 12 (twelve) in number, a numbered voting paper recording the names of nominees shall be circulated to the Members. These voting papers on which Members must record 12 (twelve) votes, must be returned in the envelope provided at least 10 (ten) days prior to the Meeting.
The 12 (twelve) candidates obtaining the largest number of votes shall be declared by the Chairman to be the committee for the ensuing year / period. In the event of an even number of votes being recorded for any 2 (two) or more candidates for the 12th (twelfth) committee member, a final decision between those candidates shall be made by a vote of the members present at the meeting. Members nominations must be accompanied by the written assurance that the candidate(s) is/are willing to serve in the capacity for which he/she is nominated.
(d) At the first meeting of the committee following the Annual General Meeting or Special General Meeting at which elected there shall be elected a Chairman and Vice Chairman of the committee. Neither of these shall hold office for a period longer than 3 (three) years.
(e) The committee may appoint a sub-committee.
(f) The committee shall have the power to co-opt Members on to the committee in the event of positions becoming vacant between General Meetings. Those co-opted shall only hold office until the next General Meeting of the Club at which election of officers and committee takes place.
7. MEETINGS OF COMMITTEE
(a) Meetings of the committee shall be held as required and half the committee plus one member of the committee shall form a quorum. Should any committee member be absent from 3 (three) consecutive meetings or any 3 (three) committee meetings out of 5 (five) consecutive meetings without an explanation satisfactory to the committee being given he/she shall deem to have automatically relinquished his/her committee membership.
8. FINANCIAL YEAR/ANNUAL GENERAL MEETING
(a) The financial year of the Club ends 30th September and the Annual General Meeting shall be held prior to 30th November.
9. GENERAL MEETINGS
(a) The nature of the business will be:
to recieve the committee's report and duly audited balance sheet, to elect the Clubs Patron, President, Vice President(s), Honorary Secretary, and Honorary Treasurer for the ensuing year, those nominated having signified in writing their willingness to stand for office. At least 30 (thirty) days clear notice of this meeting shall be given to members by the Secretary in writing. Items for inclusion on the agenda to be notified to the Secretary in writing at least 21 (twenty one) days prior to the meeting. The agenda will be circulated at the meeting.
(b) The committee shall have the power to call a Special General Meeting as often as the committee shall deem appropriate. A Special General Meeting must be called by the committee whenever a written request to hold such a meeting is made to the Secretary signed by 20 (twenty) Members, excluding Junior Members (who are not eligible as signatoires). Such written request must state the purpose for which such meeting is to be called, and a fee of £15.00 (fifteen pounds) must be deposited, which fee shall be returned if the Members at the Special General Meeting so called shall decide, by vote, that the calling of such a meeting was necessary. No Special General Meeting shall be held without there being at least 35 (thirty five) fully paid up Members present. No business other than that which is stated on the agenda shall be permitted at any Special General Meeting. At least 14 (fourteen) days clear notice in writing shall be given, by the Secretary, of the date, place, time and business of such meeting.
10. APPOINTMENT OF SCRUTINEERS
(a) Scrutineers shall be appointed by the Members at the Annual General Meeting when required.
11. BANK ACCOUNT / AUDITED STATEMENT
(a) There shall be maintained, in the name of the Club, banking accounts wherein shall be deposited all the funds of the Club with the exception of an amount necessary for current expenses. The signature of the Treasurer and either the Chairman of committee or Secretary shall be required for any withdrawal.
(b) The Annual Audited Statement of accounts shall be available for inspection by members at the Annual General Meeting or will be forwarded on request by a fully paid up member following the Annual General Meeting.
12. ANNUAL RETURNS TO THE KENNEL CLUB
(a) The officers acknowledge that during the month of January each year Maintenance of Title fee will be forwarded to the Kennel Club by the Secretary for the continuance of registration and that by the 31st July each year, other returns, as stipulated in Kennel Club regulations for the registration and maintenance of title of societies and breed councils and the affiliation of Agricultural societies and Municipal Authorities, will be forwarded to the Kennel Club.
(b) The officers also acknowledge their duty to inform the Kennel Club of any change of Secretary of the society which may occur during the course of the year.
(c) The Club shall make a list of members and their addresses available for inspection if so requested by the members of the Club or by the Kennel Club.
13. EXPULSION OF MEMBERS
Any member who shall be suspended under Kennel Club Rule A42j(4) and / or any member whose dog/s is/are disqualified under Kennel Club Rule A42j(8) shall ipso facto cease to be a member of the society for the duration of the suspension and / or disqualification.
If the conduct of any member shall, in the opinion of the committee of the society, be injurious or likely to be injurious to the character or interests of the society, the committee of the society may, at a meeting the notice convening which includes as an object the consideration of the conduct of the member, determine that a Special General Meeting of the society shall be called for the purpose of passing a resolution to expel him/her.
Notice of the Special General Meeting shall be sent to the accused member, giving particulars of the complaint and advising the place, date and hour of the meeting that he/she may attend and offer an explanation. If at the meeting, a resolution to expel is passed by a two-thirds majority of the members present and voting, his/her name shall forthwith be erased from the list of members, and he/she shall thereupon cease for all purposes to be a member of the society except that he/she may, within two calendar months from the date of such meeting, appeal to the Kennel Club upon and subject to such conditions the Kennel Club may impose.
(a) The club shall not join any Federation of Societies or Clubs.
15. CLUB PROPERTY
(a) Any cups, trophies or awards etc offered by the Club or any member of the Club for annual competition must be returned to the Secretary or Cup Steward at least 2 (two) weeks before club shows.
(b) #should the Club cease to exist, cups and any other assets of the Club shall be divided between the 'OLD ENGLISH SHEEPDOG CLUB' and the 'OLD ENGLISH SHEEPDOG RESCUE FUND' and to be dealt with as they deem fit.
16. COMMITTEE MEMBERS / OFFICERS OF THE CLUB (re Club Shows)
(a) Serving committee members and / or serving officers of the Club will not enter, handle or exhibit their own dog(s) or any dog(s) owned by other committee members, or person(s) outside the committee or the Club at any of the Club shows. This ruling need not apply to Honorary officers, ie Vice Presdients.
17. AMENDMENTS TO RULES
(a) The rules of the Club may not be altered except at a General Meeting, the agenda for which contain specific proposals to amend the rules.
Any proposed alteration to the rules may not be brought into effect until the Kennel Club has been advised and apporved the alteration.
(a) In all cases of dispute relative to canine or Club matters, the Kennel Club shall be the final authority for interpreting the rules and regulations of the Club.
19. CODE OF ETHICS
(a) The minimum age for bitches to be mated is 24 (twenty four) months. But not if this is the first season.
(b) Bitches are not mated for it's first litter after it's 5th (fifth) birthday.
(c) Bitches must not be mated after it's 7th (seventh) birthday for it's last litter.
Any deviation from these ages should be strictly by prior written veterinary approval.
(d) 4 (four) litters maximum only in a bitches lifetime.
(e) Maximum number of litters for K.C registrations annually should not exceed 2 (two). These will only be accepted when made by registered owner irrespective of the number of bitches owned by the kennel.
(f) Bitches not to produce puppies from more than 2 (two) consecutive seasons.
(g) All animals used for breeding should be sound physically and of excellent temperament and as true to breed type as possible.
(h) All animals used for breeding shall have been x-rayed and scored under the BVA/KC/HD scheme in an attempt to prevent the spread of hereditary defects and eye checks should have been undertaken in the BVA/KC eye scheme.
Any member of the Club breaking the code of ethics will be dealt with in accordance to Club rule 13.
FIRST ISSUE JANUARY 1979
AMENDED 19th MARCH 1984
AMENDED NOVEMBER 1988
AMENDED 29th NOVEMBER 1989
AMENDED 28th NOVEMBER 1990
AMENDED 25th NOVEMBER 1991
AMENDED 25th NOVEMBER 1993
AMENDED 25th NOVEMBER 1996
REPRINTED SEPTEMBER 1997
REPRINTED JANUARY 2001
East Anglian OES Club is updating its Judging list and would like to invite interested parties to udate or apply by sending in there CV with the relavent form which is avalible to down load in (Judging application form) welcome at the top of the page.
No upcoming events
Visit our Facebook page
East Anglian OES Club - main Facebook Page
and become a fan of our club by clicking the link below